REGISTRATION POLICIES

OCAD U School of Continuing Studies registration policies are listed below. It is the responsibility of each student to read and understand these policies before registering. Please contact the School of Continuing Studies at continuingstudies@ocadu.ca if you have any questions.

 

COVID-19 Protocols for On-Site Courses

By registering to take an on-site course at OCAD U’s School of Continuing Studies you agree to comply with the following requirements:

PROOF OF VACCINATION: As a condition of campus entry, you must be fully vaccinated and be 14 days post second vaccine. You are required to present proof of vaccination using the OCAD U Safe App found in the Apple App Store and Google Play. Please sign in as a guest. See more information on the app below.

OCAD U ID CARD: Your OCAD U ID card is required to access the campus. Please see information below on how to get your ID card.

  1. MASKS ARE MANDATORY: You will need a well-fitting, multi-layered mask and need to wear your mask in all OCAD University buildings, including during your course.  

  1. MAINTAIN PHYSICAL DISTANCING: Classrooms, computer labs, and studios have been designed to take place with reduced room capacities that will enable physical distancing. Pay attention to the signage around campus for capacity limits to washroom, elevators, and other spaces. 

  1. PRACTICE GOOD HAND HYGIENE: Wash your hands with soap and water for at least 15 seconds. If soap and water are not available, use an alcohol-based hand sanitizer (we have lots of it installed all over the campus). Cover your cough or sneeze into a tissue. Immediately throw the tissue in the garbage and wash your hands. If you don’t have a tissue, sneeze or cough into your sleeve. Avoid touching your face. 

  1. SELF-ASSESSMENTS: Every time you come to campus, you will need to self-assess to ensure that you are symptom-free and have not been in contact with others who may have contracted COVID-19.  

Do not come to campus if you or someone in your household is experiencing symptoms of COVID-19 or has tested positive for COVID-19. If you test positive for COVID-19 and have been on campus, contact us at continuingstudies@ocadu.ca

Questions? Please contact us at continuingstudies@ocadu.ca

We are delighted to be welcoming Continuing Studies students back to campus for in-person courses this winter. In order to maintain a safe and healthy environment, we will all need to work together and follow the guidelines above. We will notify you with updates as the situation evolves.

OCAD U ID Card (on-site courses)

Your OCAD U ID card is required to access the campus. OCAD U ID cards are used to swipe for entry to all OCAD U buildings. ID cards are enabled for swipe access once you have submitted your Proof of Vaccination using the OCAD U Safe App, as per OCAD U’s COVID-19 vaccination requirement policy. 

How to get your OCAD U ID card

Students must email their full name and a photo of themselves to continuingstudies@ocadu.ca.

It will take approximately 1 week to complete the card once you have emailed your photo. Please email your photo as soon as possible to begin the process.

Your photo must:

  • Be taken within the last 12 months
  • Be correctly oriented, 50mm wide x 70mm high / 5x7cm (the same ratio as a passport photo) and no larger than 1 MB
  • Use uniform lighting, without shadows or reflections, and must be clear, sharp and in focus
  • Show the full front view of your face with your eyes open and clearly visible
  • Have your face and shoulders centred and squared to the camera and does not include your body, arms, hands or side
  • Reflect/represent natural skin tones (photos with filters applied will be rejected)
  • Include only religious or medical head coverings
  • Feature a neutral facial expression or natural smile, only.

Picking up your OCAD U ID card

You can pick up your ID card at the start of your first class. They will be available with security at the front entrance of 100 McCaul Street.

To pick up your ID card, you must:

  • Show one piece of government-issued photo identification
  • Wear a mask or face covering
  • Maintain physical distance

Renewing expired cards

Your ID card is active for one year. When your card expires, your identity and status as a student will be verified and your expiry date can be updated without any changes to your card.

You must swipe for entry

Please don’t follow others into OCAD University buildings. Use your OCAD U ID card to swipe for access, every time. The health and safety of our community is a shared responsibility that we all have to each other, please do your part to keep our campus safe by swiping your card for entry. Only your instructor will have access to your specific classroom. They will let you in.

OCAD U Safe App: For submitting Proof of Vaccination and daily self-assessments (on-site courses)

Students must submit their Proof of Vaccination and, prior to each visit to campus, submit a symptom self-assessment using the OCAD U Safe app (found in the Apple App Store and Google Play). The self-assessment helps the University track who was on campus in order to know who to notify when a positive case is reported on campus. You are expected to submit a self-assessment within 24 hours of arrival on campus. Please sign in as a guest.

General

Students are not registered for a course until they complete the payment process. Registration for courses is on a first-come, first-served basis. Unless otherwise indicated, students must be at least 18 years old to register for courses.

All Continuing Studies students must comply with OCAD U’s Respectful Work Learning Environment Policy.
All Continuing Studies students must be aware of  OCAD U's Academic Misconduct Guidelines for Continuing Studies Students. 
All Continuing Studies students in classes with a life model must observe the Etiquette Rules for Working with a Life Model.

Course Cancellation

While every effort is made to run our courses as scheduled, the School of Continuing Studies reserves the right to cancel a course up to seven (7) days prior to the course start date, if there is not sufficient registration in that course. If it is necessary to cancel a course, every effort is made to contact enrolled students. If the course is cancelled, enrolled students will be given the option to transfer to another course or receive a full refund.

Withdrawal

If notification of withdrawal is received no less than five (5) business days prior to the start of the course, a refund will be granted, less a 15% administration fee. Material fees are non-refundable. Students may withdraw from a course by phone or email. No refund will be given for withdrawal after the course start date unless an official exception is granted based on compassionate grounds, such as a death in the family, or a medical emergency. In such cases a written request for refund, accompanied by appropriate documentation from a third party must be submitted. Under no circumstances will refunds be granted for requests received after the end of a course.

Transfers

No transfers will be granted after course start date. Students are able to transfer to another course via their student portal if notification is received no less than five (5) business days prior to the start of the course. To request a transfer to another course prior to the first class, please contact the School of Continuing Studies. While there is no charge to transfer, you may be required to pay the difference in course or material fees. It is not possible to transfer to a course that has already started, or to a class that is full.

Campus Access

Continuing Studies students are only permitted in classrooms, computer labs, and studios on campus during their scheduled classes. Registered students will receive an official course confirmation by email. This document serves as an ID on campus. Students are advised to carry this document with them during class times and may be asked to present this document and photo ID to campus security. Continuing Studies students using the university's computing and networking facilities, must comply with OCAD U’s IT Acceptable Use Policy.

Access to Faculty

Continuing Studies faculty are professional artists, designers and technicians within their given fields. Our faculty do not have office hours outside of class time, and are not available to respond to inquiries from students or prospective students prior to the start of class. Each instructor will outline their availability to students at the start of each course. Students who repeatedly make demands of instructor time outside of these parameters, either in person or by email, will be removed from the course.

Contact List

When you register for a course or course notification, you consent to be added to the Continuing Studies contact list. You will receive email notifications about new courses, programs, special offers, and upcoming registration deadlines. To unsubscribe yourself from our contact list, please click: unsubscribe or email: continuingstudies@ocadu.ca. You may also unsubscribe at any time by clicking on the link at the bottom of our emails.